Frequently Asked Questions

The below set of frequently asked questions have been compiled to answer the questions of those organisations currently utilising the existing Locatenet platform that will transition to the National Location Registry.

Updated 10 August 2021 (These will be updated regularly)

How did the National Location Registry come about, and why are things moving from Locatenet?
Whilst the healthcare sector recognised the benefits of having an automated process for sharing location and party information many years ago under the NeHTA Supply Chain program, other sectors are only now realising the benefits of streamlining this kind of data sharing.

There has been significant work for many years by the peak bodies and federal government departments to look at what infrastructure was needed to support efficiency improvement in the freight and logistics sector. The investment in upgrading the old platform has come as a direct result of this work. 

How does the location registry work exactly?
The registry enables the electronic publication, storage, retrieval, updating, notification and exchange of location & party master data between organisations. 

Why is the transport sector so interested?
Understanding the specific parameters of a location where physical transport processes take place has been identified as a critical component to achieving effective supply chain visibility. In keeping with the supply chain efficiency pillar of the National Freight & Supply Chain strategy, the National Location Registry will provide essential data to drive productivity improvements in the Transport & Logistics industry.

How will it operationally improve freight and logistics?
The current situation of collecting and exchanging information about physical locations is an entirely manual process, right across the country. Every organisation in the supply chain that needs to record external pickup and delivery location information, does so as a distinct curated version of their understanding of that location. Creating and keeping this information up to date is a costly process and subject to errors as optimal data maintenance processes are often lacking.

Having a common and consistent way of capturing and disseminating accurate location data to supply chain partners will bring industry wide benefits by providing the opportunity to digitise this important aspect of the supply chain management process.

When will the National Location Registry be ‘Live’?
For existing Locatenet users, the system will be delivered in September 2021. It is expected to be fully operational with all existing users ported across to the new platform by no later than October 2021. More details will be provided in future FAQ updates.

What is changing between the platforms?
There are some improvements to the User Interfaces and login credentials that will be the most obvious for the existing users. Although there are also some slight amendments to the existing Locatenet fields to make the data more meaningful the primary changes are the addition of more fields to allow for specific transport related data to be provided. The new fields are really aimed at improving efficiency, helping provide the data and information that might mean the difference between a delivery happening as scheduled or not.

Is there any additional data we need to add?
Some specific transport related fields have been to the registry that will help to streamline more of the physical processes for freight and transport provides such as truck size limits, operating hours or curfews, shutdowns, safety requirements and so on. These fields are not mandatory for users, but where relevant we encourage users to provide them as they will deliver immense improvements to transport processes. The new fields have been defined through a consultation and pilot process with the Freight and Logistics industry.

When will we change to the new service?
The new service will be live in September for healthcare users. The final dates for the porting of existing users are being defined within the project. All users will receive direct communication from GS1 in coming months. 

Is it still worthwhile joining Locatenet and loading our location data now if things are changing soon?
Any data that is sourced and loaded to Locatenet now will be ported across to the new platform so the effort will not be wasted.

We only have a subscription and have not added any of our locations – should we add them in the current system?
We would encourage you to do so as then they can simply be ported across to the new platform when it is ready.

Will the logins be the same?
Because the two systems will be in operation at the same time for a short period and the new platform has been built on newer technology the answer is no. All existing users will be provided with their new credentials ahead of the porting process and training will be available to support that user changeover.

When will we get access to the new platform?
The new platform will be live in October. Will confirm when existing users will have access in coming months and all users will receive new credentials to access the system.

What do we need to do before the changeover?
The main thing is to ensure that all users and location data has been reviewed and updated if this has not been completed recently. This will ensure that we can quickly and easily port you across to the new platform and your data will be ready to be used.

We use the API connection from our Location Management System to load data, will we need to make any changes?
The new platform will also have API capability for loading and downloading data. The API will have a slightly different structure to the existing one so those users using this method to connect will be specifically ported to ensure that connection is not lost.