Upstream
Implementation Toolkit
The following documents have been developed for Upstream Integration in Australia.
Implementation Checklist
- Review the GUSI Introductory Slide Presentation
Explains upstream integration, the GUSI model and the benefits to be gained by both manufacturers and suppliers.
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- Develop your business case for implementation
- Talk internally re gap analysis against model before approaching trading partners
- Talk to your upstream trading partners about opportunities for joint improvements
- Consider a broader (industry) or category (e.g. beverages sector) approach for better returns based on scalability
- Refer to the GUSI Business Case
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- Establish your project team
Project sponsor who can champion the project, project manager and functional leads depending on which parts of the GUSI model you are implementing now:
Business areas likely to be involved are:
Manufacturer – Procurement/Planning, Logistics/Supply Chain, IT, Finance
Supplier – Sales, Production, Warehouse/Logistics, Supply Chain, IT, Finance
- Define your initial project scope
[see GUSI Upstream Integration Model v2.2]
- Determine which part(s) of the supply chain (which trading partners, which processes) are to be automated, and link those to your business drivers (why)
- Determine whether you are implementing a TOM or SMI model
- TOM - client sends firm order with defined quantities, locations and delivery dates
- SMI - client sends stock and consumption data only, allows supplier to schedule replenishment quantities, locations and delivery dates
- Confirm transfer of ownership is upon delivery acceptance (stock is not held on consignment)
- Determine if you are automating settlement (traditional invoicing or self billing)
- Determine degree of IT integration versus simple process alignment
- Join GS1 Australia
Become a member of GS1 Australia
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- Allocate Global Trade Item Numbers (GTINs)
See technical fact sheets
Full product hierarchy (all packaging levels) must be identified
- Refer to relevant UIM documents for in-scope building blocks
GUSI Upstream Integration Model (UIM) v2.2
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- The Model will include:
- Demand and Supply Signals Implementation Guide
- Despatch, Receipt, Consumption Implementation Guide
- Develop your Integration Agreement
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- Define your process interfaces, event triggers and exception handling procedures
- Define the level of integration:
- IT connectivity
- business application systems
- Agree which eMessage types you’ll use to support your process
- Define the data to be exchanged in each eMessage
- Develop specific Functional Requirements Specifications
- IT systems
- People and Process
- Success KPIs: define (see FAQs for more information)
- Implement and Test, Run Parallel
- IT systems
- People and Process
- Go Live
- Measure KPIs and report benefits
- Handover to the business
- Ensure all staff understand the benefits of the new way of trading with suppliers
- Train staff at all levels, include benefits to them in their roles
- Integrate new processes into standard operating procedures and staff inductions
- Communicate the new way of doing business with new suppliers
- Embed KPIs around the new processes to report on benefits as they
- Support a completed transition
- Resource support adequately so that staff don’t revert to the old processes
- Persist with your upstream “Champion” role for at least 6 months post implementation
- Maintain your investment in the new processes – follow the rules of your integration agreement, amend them with trading partners if necessary, use good quality master data
- Resolve issues as they arise and put solutions in place to avoid them in future
- Keep open dialogue with suppliers and manufacturing customers
- Report regularly on benefits being accrued
- Develop post project phases for continuous improvement
Business Documents
GUSI Australian Implementation Checklist
Use this checklist to ensure you cover the essential steps for a successful Upstream Integration project. This is not an exhaustive list.
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GUSI Australian Integration Agreement Guideline
One of the most important documents that must be developed as part of your Upstream Integration project is your Integration Agreement. This Guideline will assist you with what to include in your integration agreement with trading partners.
download
GUSI Business Case Document
The GUSI Business Case Document has been produced to publicise the benefits of GUSI and UIM, so as to encourage more companies to adopt the UIM and thereby amplify the benefits to be derived by everyone.
download
Implementation Guide (UIM Guide)
Since the beginning of 2005 the first pioneers have been aligning their processes according to the UIM and have been using the GS1 XML messages. They have shared their experiences with the wider GUSI team and these have formed the basis of an Implementation Guide (UIM Guide). The guide instructs companies on how to adopt and use the various UIM process variants in connection with the GS1 standard messages in an optimum way.
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Upstream Integration Model (UIM 2.2)
The central product of GUSI is its process model, known as the Upstream Integration Model (UIM 2.2). This model defines a range of common business processes and supporting technical standards and information flows for various scenarios.
The UIM is a modular solution which covers the "plan to cash" process for the two most used procurement scenarios:
- "Traditional Order Management (TOM)" is the "manufacturer-driven" scenario. The demand line is initiated by the manufacturer and sent to the supplier.
- "Supplier Managed Inventory (SMI)" is the "supplier-driven" scenario. The supplier recommends or establishes the deliveries to the manufacturer based on the manufacturer inventory data and or consumption forecast.
For further information refer to the UIM
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GUSI Position Statement for the use of global trade item numbers (GTINs)
This document lays down the position statement from the GCI Global Upstream Supply Initiative (GUSI) on the use of GTIN in the upstream supply chain. It has been elaborated to substantiate the context of the discussions that have lead to this position and to clearly state the long term policy on standards use that the GUSI underlines as a key success factor to support the achievements of the e-supply integration initiatives upstream.
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Technical Documents
When to Change a GTIN?
Find out about product changes which may impact GTIN assignment for upstream or download the GTIN allocations rules guide.
Technical Fact Sheets
The following technical fact sheets have been developed for GUSI implementation. For further technical information please access the Numbering and Barcoding Guidelines that relate to your industry sector or alternatively the GS1 Australia Numbering and Barcoding user manual.
Fact Sheet 1: Fixed Weight Logistic Labels
Technical fact sheet with examples of logistics unit (e.g. pallet, pallecon, tote etc.) labels used for fixed weight items. Attribute information such as batch number is also described.
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Fact Sheet 2: Variable Weight Logistic Labels
Technical fact sheet with examples of logistics (e.g. pallet) labels used for variable weight items e.g. purchased in variable kg amounts or in fixed count but where weight varies.
download
Fact Sheet 3: Trade Item (non-retail) additional barcoded data
Technical fact sheet describing how to barcode item attribute data to trade units (as opposed to logistics units in sheets 1 and 2).
download
eMessaging
Communications is an integral part of the GUSI UIM. Many of the routine transactional communications between trading partners can be automated using standard eMessaging. This allows the business IT systems to communicate, facilitating an information flow between companies that links to goods and payments flow, removing bottlenecks and errors, and thus helping to deliver process efficiencies and better information for management decision making.
The GUSI UIM uses the XML emessaging standard. In GUSI version 2.5, the GS1 XML GUSI Upstream XML standards will be merged into the general GS1 XML trade message standards. This means there will be one GS1 XML standard for both the upstream and downstream of the supply chain.
For the local Australian GUSI group, all activity should focus on ensuring alignment to the new version of GS1 XML 2.5 as this will provide an opportunity to trade using the same compatible message version from here-on in.
View more information on the GS1 XML Business Message Standards on the GS1 Global website.
